How are passports processed

Welcome to the website of the Federal Foreign Office

The Federal Foreign Office uses your personal data to issue a passport, passport substitute or ID card. Personal data is all information that relates to an identified or identifiable natural person. In order to inform you about data processing and to comply with our information obligation in accordance with Art. 13 GDPR, we will inform you as follows:

[1] The person responsible for processing your personal data in accordance with Article 4 No. 7 GDPR is the Federal Foreign Office with its diplomatic missions, in your case the Embassy of the Federal Republic of Germany in Seoul.

[2] Contact details of the data protection officer of the diplomatic mission abroad:
Data protection officer at the embassy in Seoul
Email: [email protected]
[email protected]

[3] Your personal data will be processed for the purpose of issuing the passports, establishing their authenticity, establishing the identity of the passport / ID card holder and implementing the PassG or PAuswG. The legal basis for processing are Sections 4 and 6 (2) PassG and Sections 5, 9 (2) PAuswG.

[4] Your personal data will be stored in accordance with Section 21 (4) PassG / Section 23 (4) PAuswG for a maximum of thirty years after the expiry of the validity of the document to which they refer. The fingerprints stored when the application was submitted will be deleted in accordance with Section 16 (2) PassG / Section 26 (2) PAuswG at the latest after the document has been handed over or sent to you.

[5] As a data subject, you have the following rights:

  • Right to information (Article 15 GDPR),
  • Right to rectification (Article 16 GDPR),
  • Right to deletion (Article 17 GDPR), unless the retention requirements of the PassG or PAuswG conflict with this
  • Right to restriction of processing (Article 18 GDPR)
  • Right to data portability (Article 20 GDPR),
  • Right to object to processing (Article 21 GDPR).

[6] You also have the right to complain to a data protection supervisory authority about the processing of your personal data.

[7] As part of data processing, your personal data will be passed on to the document manufacturer for the purpose of producing the passport in the event that a passport or identity card is issued. According to § 22 ff PassG / § 24 PAuswG, the passport / identity card authority may transmit data from the passport register to other public bodies, insofar as this is necessary for the fulfillment of tasks within the responsibility of the recipient.