Is the use of the Honorable Chairman correct?

How to write to nobles and dignitaries

Sending out invitations to a meeting is one of your easiest exercises. For some guests, however, the form of address can be tricky. B. if there is an ambassador on the list. But don't be afraid of big animals! There are very simple rules for correspondence with diplomats, other dignitaries and nobles.

Stylish and correct correspondence with business partners is part of the image of your company and therefore indispensable. Since every written contact can be "archived", it is particularly important to turn every type of "outbox" into a presentable business card for the company. Even if there is no bad intent behind awkward wording or negligence in terms of content, they can seriously disrupt the relationship with the recipient. This also applies to contact with nobles and dignitaries of all kinds.

The correct form of address for nobles

If you write to noble personalities without a rank, i.e. without a title such as "Countess" or something similar, the following pattern applies:

Salutation Mrs. or Mr., first name, nobility suffix such as "from" or "to", family name,

for example:

"Mrs. Maria von Hohenadel".

In the case of nobles with a rank, however, leave out the salutation:

First name, title of nobility, nobility addition, family name,

for example:

"Mathilde Countess von und zu Hohenadel".

Officials and elected officials: This is the correct form of address

If you know the official title of a person, include this in the postal address. Make sure that the function is up-to-date.

"Dr. Holger Mann
Chairman of the Association of the Metal Industry "

If you write to representatives of the state, you will use the official title in the letter address.

"Mr. Federal President
Horst Koehler
Office of the Federal President
Spreeweg 1
10557 Berlin "

You also use the official title in the salutation. Incidentally, this also applies to oral communication.

"Dear Federal President, ..."

Extra tip: After the end of their term of office, representatives of the state are addressed verbally and in writing with their names or their academic titles. The former Federal Chancellor Helmut Kohl is therefore “Dr. Kohl "and not" Mr. Federal Chancellor a. D. “In the letter address, the“ a. D. “can still be used.

Diplomacy asked: this is how you address ambassadors

Ambassadors are the highest representatives of their country abroad. You should therefore treat their salutations with great care and respect.
In the address you always address ambassadors with “His Excellency” (Ambassador), “Your Excellency” (Ambassador) or “Your Excellencies” (Ambassador couple).

"His Excellency
the ambassador of the USA
Daniel R. Coats
Neustadtische Kirchstrasse 4 - 5
10117 Berlin

Dear Ambassador, ... "

For an invitation, write:

Your / His Excellency
Mrs. / Mr. Ambassador
(academic degree) first name last name

You speak to former ambassadors verbally and in writing with their academic degrees and names. In the address you can refer to the previous function.

Dr. Ingrid Schäfer
Ambassador a. D.
Postcode / town

Dear Dr. Shepherd, ... "

Professor and Co .: What you have to consider with academic degrees

If the titles are piling up for names with academic degrees, use only the highest title, as in the oral salutation. Prof. Dr. So speak to Anton Müller with:

"Dear Professor Müller".

Extra tip: Write out "Professor". You can abbreviate “Dr.”. Do not use specifications such as “h. c. ”,“ med. ”or similar. The titles Diplom-Ingenieur or Diplom-Kaufmann as well as M.A. are not mentioned in the salutation in Germany.

For female titleholders, you can use the feminine or masculine form:

"Professor Dr. Karin Schmidt ”or

"Professor Dr. Karin Schmidt ”.

from: Christina Tabernik, Anke Quittschau: Business etiquette for women. Appear confidently at work. Haufe publishing house.