Should I be more structured

Structuring the day: this is how it works

The Structure the day - It can't be that difficult, some will think. That is right and wrong at the same time. Not to mention that there are circumstances that make structuring difficult, the question is still whether there is meaningful structure is. You can easily fill the day with any content without having achieved what you wanted in the end. You don't even have to do nonsensical activities to do this. The question is rather whether it has to be at this point in time. Here we show you how you can structure your day and proceed sensibly ...

➠ Content: This is what awaits you

Structuring the day: that's why it makes sense

Many people take on things that they want to get done and ultimately push them in front of you: The basement needs to be cleared out, I wanted to do the language course, do more sport ... the list of unfinished business is endless. The bad conscience also often - never mind.

Because we would do it if we had the time. But many feel driven in the hamster wheel, feel stress and are ultimately frustrated because it didn't work out again. Wouldn't it be better to be self-determined and organize the day so that you achieve your goals?

The day has 24 hours, how you structure your day and what you make of it, is your responsibility. If you don't plan anything and put everything into it on the spur of the moment, you can probably do some things. But it will usually be less than if you had thought out beforehand what you would like to achieve.

Especially since without planning you only have a rough idea of ​​the direction, but usually none of the real time: We tend to overestimate how much time we actually have. In addition, no buffers are planned and everything gets out of control.

But that's exactly what it's about: That you get back the Control of your life and make it the way you want. Success and satisfaction beckon as a reward.

➠ Content: This is what awaits you

Structure the day: introspection and reflection as a start

In order to achieve success and satisfaction, you have to structure the day - you think that sounds exaggerated? Not at all. Apart from the fact that it isn't the Of course, that definition of success does not mean that just because you are well organized, you will be immediately promoted.

It is more a consequence of what you can do if you have a structured and structured day Internalized processes to have. At the beginning of all considerations there is introspection and self-reflection to clarify what you want to achieve. Ask yourself the following questions:

  • Where am I at the moment?
  • Where do I want to go, what do I want to achieve in my life, based on the following areas:
    • job
    • health
    • family
    • partnership
    • Leisure?
  • What values ​​and beliefs do I represent?
  • What are my strengths and weaknesses?

In all of these areas, you should also ask yourself: What do I want to work on? What do I want to improve? In any case, it's worth it, dear to work on the strengths than dwell endlessly on weaknesses.

If you find it difficult to make decisions at this point, you can deal with the so-called 10-10-10 model help. Suzy Welch, wife of former General Electric CEO and manager Jack Welch, came up with this simple model that leaves you wondering:

  • What impact will my decision have in 10 days?
  • What impact will it have in 10 months?
  • What impact will it have in 10 years?

Applied to the above questions, a consideration could be: If I do not register for further training now, it has what consequences in ten days, ten months, ten years?

With these general considerations in mind, you can structure each day by starting to plan in small steps, for example: What do I want to have achieved by the end of the week, what by the next day.

Structure the day: Depression makes structure difficult

There are circumstances that make it difficult to structure the day. Possible causes of problems are:

  • Mental illness

    Depending on the severity and type of illness, these can always mean an extraordinary burden. In the case of depression, however, the drive is often strongly braked, so that it represents a special hurdle for those affected. It is particularly important in the case of depression to be able to structure the day, as regular processes make an important contribution to overcoming the illness. Here it is important not to undertake too much at the beginning, but rather to plan small, achievable steps in order to prevent defeat and the resulting frustration.

  • Difficulty concentrating

    Some people are still caught up in the myth of multitasking. Lots of things to do are put in between, reading e-mails, making a phone call, running to the copier, dropping by Facebook on the smartphone and quickly discussing something with the boss ... as a result of this "hopping" and the use of time wasters, however, we tear ourselves apart out of a creative process. It has been proven that you need about 15 minutes afterwards to find your way back to the area in which you were just now. Lack of sleep can exacerbate concentration problems, so that we are anything but structured.

  • Framework

    Those who work in the home office have to learn to organize themselves. The day is structured less by external framework conditions such as the morning meeting at a certain time, but more by deadlines for certain tasks. This is where the danger lies: The illusion that you have forever time can lead to you getting bogged down. The same also applies in the case of unemployment, since there is no external impulse here either. In both cases, a minimum of self-discipline is required in order not to lose track and control.

Structure the day with priorities

The most important quality to be able to structure a day is the prioritization. It's about yourself better to organizeto be more productive in the end. A start is that it is best to get an overview of the tasks you want to do the day before.

In order for the prioritization to work, it is best to use a calendar - some prefer to structure the day with an app - and make a to-do list.

It is important to plan realistically and to see which tasks Can't tolerate delay. You can classify according to urgency and importance using the Eisenhower principle:

Structuring everyday life Tips: The power of rituals

There are a few tips and tricks to overcome the weaker self:

  • Build in consequences.

    If not this, then this - so better do this. That is the thought behind consequences. For example, you have to take the bus at eight in the morning to make it to work on time. If you don't make it, you miss a customer appointment and that has a number of other negative consequences. So this bus has top priority. Do the same with your projects: If you can't do what you have identified as important in the timeframe, come up with a consequence. For example, if you want to go jogging in the evening after work and can't do it, you can do a second workout per week or extend the period.

  • Make preparations.

    You can make a lot of things easier for yourself by paving the way. The evening before, lay out the things you will need for the next day. It doesn't matter whether you slip into your jogging clothes at home or have already packed the learning materials for the advanced training so that you can go straight to the course in the evening.

  • Develop routines.

    Humans are creatures of habits. It doesn't matter whether you want to get up at the same time every morning or go jogging every other day. You structure the day automatically when certain things are repeated. Rituals provide orientation and support, including walks with the dog, for example. It is best to incorporate activities that you enjoy doing, so that you can develop a serenity towards other challenges. The positive side effect of routines: the more often you do this, the faster you will be in these processes.

  • Schedule breaks.

    From a rational point of view, of course, everyone knows how important breaks are. Yet many people go too far ahead of themselves in exuberance and completely forget that they need periods of relaxation. Researchers assume that concentrated work is most likely possible in 90-minute blocks - after which we need a break. This helps to get back to work concentrated and productive afterwards. To clear your head, you should take at least ten to fifteen minutes of work. The best thing to do is get up and get some fresh air, or open the window and walk around, stretching.

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January 10, 2021Author: Anja Rassek

Anja Rassek studied, among other things, German language and literature at the WWU in Münster. She worked for community radio and a publisher. Here she devotes herself to topics relating to the office, everyday work and studies.

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